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Job Title: Invoicing Coordinator

Company: Clark Associates, Inc.

Clark Associates, Inc is the fastest growing distributor of foodservice, hospitality and janitorial supplies in the country.  Products are sold through three channels of distribution, including WebstaurantStore.com, The Restaurant Stores, and Clark Food Service Equipment.

The candidate would become a member of the Supply Chain team, which is responsible for the process of importing thousands of containers per year from our global manufacturers to our domestic warehouses. We are a new and growing team within Clark Associates.

We are looking for a detail-oriented and motivated individual to take ownership of the supply chain team’s invoicing process, ensuring that the bills we receive are accurate and paid on time.

 As an Invoicing Coordinator you will:

  • Process invoices by auditing the charges, ensuring the charges get uploaded to the correct purchase orders in our system, and entering the necessary payables
  • Help to establish and follow the team’s invoicing process, improving efficiency and decreasing errors
  • Follow up with our providers when billing discrepancies arise
  • Maintain files that contain pertinent information on invoices that were deducted or short-paid
  • Compile data to put together reports
  • Assist in other Supply Chain Team tasks as needed

We are looking for a driven, motivated candidate who:

  • Has excellent analytical skills
  • Is willing to look “behind the numbers” to understand what is physically taking place when discrepancies occur
  • Has the ability to communicate effectively to a variety of audiences
  • Has the ability to prioritize and balance multiple responsibilities
  • Is willing to take initiative and ownership of problems to find solutions
  • Leverages data to support proposed solutions
  • Is a team player who wants to contribute to a thriving culture
  • Able to flourish in a fast-paced, changing environment
  • Computer literate, experienced in Microsoft Excel

We offer competitive compensation and a comprehensive benefits package including paid time off, a competitive medical/dental insurance package, 401K match, and wellness programs. Employees appreciate using our onsite gym facilities or benefiting from the gym membership reimbursement program.

Our onsite café allows employees the chance to enjoy fresh, healthy meals without leaving the office! Clark Associates often rewards our hardworking employees with fun events and perks to show our appreciation for their dedication and purposeful work towards our company growth—Catered holiday meals, bringing in popular food trucks, and team building events are just a few things we do to promote an enjoyable, positive work environment for everyone.